Privacy Policy
Privacy Policy
Inclusive Minds Plus is committed to protecting the privacy, dignity and rights of every child and young person we support. This Privacy Policy explains how information is handled when Inclusive Minds Plus provides one‑to‑one support within schools, including what information is collected, how it is used, how it is stored, who it may be shared with and the measures in place to keep it secure. All data handling is carried out in accordance with UK GDPR, the Data Protection Act 2018 and the policies of the commissioning school.
Data Controller The school acts as the Data Controller for all pupil information. Inclusive Minds Plus acts solely as a Data Processor and processes information strictly under the school’s direction, policies and safeguarding procedures. The school determines what information is shared, the lawful basis for processing, how information is stored, who may access it and how long it is retained. Inclusive Minds Plus does not make independent decisions about data use, retention or disclosure.
Information We Receive Only the minimum information required to support a pupil safely and appropriately is received. This may include the pupil’s name, year group or class, relevant SEND information, regulation or support needs, key risks or safeguarding considerations, strategies that assist the pupil and guidance provided by the SENCO or DSL. Information is limited to what is necessary for educational support and safeguarding. No excessive, irrelevant or unnecessary personal data is requested, collected or held, and information is used solely for the purpose of delivering safe, appropriate support within the school environment.
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How Information Is Used
Information is used solely for the purpose of delivering safe, appropriate and effective one‑to‑one support within the school environment. This includes understanding the pupil’s needs, providing calm and relational support, maintaining safety and safeguarding, communicating with the SENCO or DSL, and offering short, factual feedback to relevant staff. Information is not used for any purpose outside the agreed support and is never processed in a way that is incompatible with the school’s instructions or the lawful basis determined by the school.
How Information Is Stored
To protect pupils and schools, all information is handled in accordance with the school’s data‑protection procedures and UK GDPR requirements. Pupil data is not stored on personal devices and is not held outside school systems. No cloud storage, personal email accounts or external applications are used at any stage. Notes are kept only within the school’s secure systems, remain the property of the school and are retained in line with the school’s retention schedule. Inclusive Minds Plus does not keep long‑term records and does not maintain independent copies of any pupil information.
How Information Is Shared
Information is shared only with authorised school staff who require it to support the pupil’s education and safety. This includes the SENCO, the Designated Safeguarding Lead (DSL) and, where appropriate, the class teacher. Information is not shared directly with parents, external agencies, other pupils or any individual outside the school. Any safeguarding concern is reported immediately to the DSL in accordance with statutory guidance and the school’s safeguarding procedures. All information sharing is limited, proportionate and strictly aligned with the school’s policies and legal responsibilities.
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Data Retention
Inclusive Minds Plus does not retain any pupil information. All notes, records and supporting documents remain the property of the school and are stored exclusively within the school’s secure systems. Retention periods are determined entirely by the school in accordance with its data‑protection policies and statutory requirements. Inclusive Minds Plus does not keep copies, duplicates or independent records of any pupil information, and no data is held once it has been passed to the school.
Lawful Basis for Processing
All processing of pupil information takes place under the lawful basis established by the school. Schools typically rely on Public Task, where information is processed to support education and safeguarding; Vital Interests, where information is required to protect a child’s safety; and Legal Obligation, where statutory safeguarding duties apply. Inclusive Minds Plus does not determine the lawful basis and does not process information for any purpose outside the school’s instructions. All data handling is strictly limited to what is necessary to deliver safe, appropriate educational support.
Safeguarding and Professional Standards
Inclusive Minds Plus operates within clear safeguarding and professional standards to ensure safe, ethical and compliant practice. Support is delivered by an Enhanced DBS‑checked practitioner with full public liability and professional indemnity insurance. Practice is calm, relational and trauma‑informed, with no use of restraint, physical intervention, sanctions, reward systems or behaviourist techniques. Inclusive Minds Plus does not provide therapy, counselling, crisis response, emergency cover or any form of clinical or diagnostic service. All work is aligned with the school’s safeguarding policies, statutory expectations and the principles of safe working practice.
